Key Role – Treasurer
Preparation – Review files and financial records from last term to better understand the scope of your new position. These materials should include:
Learn more about PTA policies, procedures and best practices for handling and managing unit funds.
It’s also worthwhile to talk to the former treasurer to get advice and tips about your new role.
If a computer program or online system is used to maintain PTA financial records, take time to discuss how files can be transferred, accessed and saved.
Schedule Meetings – Meet with other incoming board members such as the president, secretary, financial secretary and auditor to talk about how you can work effectively together. Check your unit bylaws to see who does what in handling, recording and tracking PTA funds.
Provide information to the board-elect on how to collect and count PTA funds and how to file expenses using best practices and procedures.
As treasurer-elect, arrange to meet with the budget committee to prepare a budget as a financial plan for the upcoming PTA year.
Important Tasks – At the start of the term, remember to update the signature cards for any PTA bank account and any usernames and passwords for access to online financial programs and services.